We know that a number of members have requested more guidance on access and use of our new Portal, particularly with regard to membership, invoices and payments. We hope to provide this here.
Our new Portal allows you to view and edit your contact details and company description, as well as view and pay your invoices and track which events you have registered for. You can access the portal by clicking the My Profile icon at the top right-hand side of the website.
Once logged in, you will also be able to connect with other members and access a wide range of content that is only available to our members. Logging in is easy. Your user name will generally be the primary work e-mail address that we have registered for you and if you forget your password, it is really easy to reset.
To learn more about your new portal please watch the Portal introduction video:
For a detailed overview on Invoicing & Payments please see our video below:
We have also compiled the following Frequently Asked Questions (FAQs) based on your e-mails and calls to us over the last few weeks relating to invoicing and payments:
We recognise that you may have received fraudulent requests for payment. Please note that all your invoices are now held in our secure membership portal and we only e-mail copies of those invoices when specifically requested by you. Please contact your account manager or e-mail firstname.lastname@example.org immediately if you receive any of the following:
- A request for payment that does not contain a link to our online portal
- An invoice sent as an e-mail attachment without you specifically having asked for one
- Correspondence from any e-mail address NOT ending in @etoa.org
Our system automatically issues invoices and issues payment reminders for all members. As a buyer there is no obligation to make any membership payment in 2021, so if you do not intend making a contribution, please e-mail email@example.com and we will issue an appropriate credit note which will stop the payment reminders.
Follow the link in the e-mail chaser to our portal and login. For membership invoices please then navigate to Company Orders. For event invoices please navigate to My Orders. The system offers every member 2 currency profiles – one in Sterling and one in Euros. You can check both from the menu option directly above the Contact Details box when in the My Info section. Alternatively, follow the relevant links below:
Event invoices can be found in either Currency profiles depending on the event:
If you have logged into your profile but can not find Company Orders to see your membership invoices, you have not been assigned as the primary contact within ETOA. Please contact the designated primary ETOA contact person or e-mail us at firstname.lastname@example.org
|You are most likely to be looking in the wrong currency profile. Please see the answer to Q3 within this FAQ for more information.|
You may also need to change the Date Range to 1.10.2020 – 31.12.2021 to see all your outstanding invoices as shown in the screenshot below. To download an invoice please, select the invoice under ‘Order/invoice#’ and click the download button.
You can pay by credit card through our portal or you can call us and we can take credit card payment over the phone.
Alternatively, you can pay by bank transfer or BACS.
|When in the portal, check the invoice you want to download and then use the download button in the top right hand corner next to the yellow Pay button|
You should never receive an e-mail from ETOA with an invoice as an e-mail attachment if you have not asked for it. This kind of e-mail is likely to be fraudulent. Please see Q1 of these FAQs for further information.
Of course. Payment by bank transfer is quick and easy.
Yes you can. Credit card payments can either be made directly from the portal or by phone through our office
Should you be unable to make payment on time, please contact your account manager or e-mail email@example.com for a confidential discussion about payment plan options. We will support you in any way that we reasonably can and it is always better to talk.
|You are most likely to be looking in the wrong currency profile. Please see the answer to Q3 within this FAQ for more information. You may also need to change the Date Range to 1.10.2020 – 31.12.2021 to see all your outstanding invoices as shown in the screenshot below. To download an invoice please, select the invoice under ‘Order/invoice#’ and click the download button.|
|Alternatively, follow the relevant links below:|
GBP contribution link: https://portal.etoa.org/GBP/s/store#/store/browse/detail/a163z000009IzcjAAC
EUR contribution link: https://portal.etoa.org/EURO/s/store#/store/browse/cat/a0u3z00000FxIJqAAN/null
|Enter the amount you would like to contribute and click on Donate|
Navigate to your shopping cart, click on checkout, enter your Invoice Address, and click on Continue.
Then, choose a Payment Method either credit card or Invoice Me
|Once you have filled in the relevant details and click on the Yellow button (for credit card Process Payment or for Invoice Complete Transaction). You will be redirected to a confirmation page and able to download your invoice or, for credit card payment, your receipt. For any further assistance please email firstname.lastname@example.org.|
No problem. Please just let us know via email email@example.com when you think you’ll be able to pay and we’ll make a note on your record. Once you are in a position to make a voluntary contribution, just log into our online portal and follow the steps on the questions above.
We are in the process of removing the payment chasers from our system for buyers. Please ignore any that you receive from us. We still raise an invoice for buyer membership in order to help members assess the value of their membership should they be able to make a voluntary contribution.
If you wish to pay your invoice in full, then please just log into the online portal and follow the instructions Q16 If you wish to make part payment, please let us know via email firstname.lastname@example.org before you pay so that we can issue you with a credit note for the amount that will remain unpaid. This ensures that your account is up to date.